College Station Independent School District

Success, Each Life...Each Day...Each Hour

Records Management

Definition of a local government record

A "local government record" means any document, paper, letter, book, map, photograph, sound or video recording, microfilm, magnetic tape, electronic medium, or other information-recording medium, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the District or any of its officers or employees, pursuant to law or in the transaction of public business. The term does not include:

  1. Extra identical copies of documents created only for convenience of reference or research by District officers or employees.
  2. Notes, journals, diaries, and similar documents created by a District officer or employee for his or her own personal convenience.
  3. Blank forms, stocks or publications, and library and museum materials acquired solely for the purposes of reference or display.
  4. Copies of documents in any media furnished to the public under the Open Records Act or other state law.

Loc. Gov't. Code 201.003(8)

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